Privacy Policy

Privacy Notice

Who are we?

Auba, trading under Dominus PBSA Management Limited, is committed to protecting your privacy and keeping any personal data you provide to us confidential at all times, in accordance with UK data protection laws. This Privacy Notice sets out the information processing activities that Auba carries out in its capacity as data controller in relation to gathering interest for new student accommodation provided in London. Dominus PBSA Management Limited. Company registered number: 17131776. Registered Office: 1 London Street, Reading, United Kingdom, RG1 4PN.

All personal data collected by Auba, trading under Dominus PBSA Management Limited, is processed in compliance with the requirements of the UK General Data Protection Regulation, the UK Data Protection Act 2018 and any other relevant legislation such as the Privacy and Electronic Communications Regulations 2003 (PECR).

How is your information collected?

Personal data is any information about an individual from which that person can be identified. The personal information that we may collect about you broadly falls into the following categories:

Information that you provide voluntarily

We may process and store information that you provide voluntarily when you register your interest in new student accommodation blocks provided in London. This may include your name, email address, university, year of study and whether you are a student, parent, partner or another relevant contact.

Information that we obtain from third party sources

From time to time, we may obtain personal information about you from third party sources (for example universities), but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us.

Information that we collect from your activities

We collect information about how you use our website automatically through the use of cookies and other technologies. Some of these cookies can be enabled/disabled by selecting your preferences in the preference centre you are presented with when first interacting with this site. More information on cookies can be found under the ‘Use of cookies’ section below.

Public information

We may collect information about you from publicly available sources such as corporate websites and public social media accounts in order to reach out to you and promote our products and services. You can ask us to delete your information at any time.

How is your information used?

We will only process (use) your personal information where:

•      we need to comply with a legal obligation;

•      we have a ‘legitimate interest’ to do so in order to support our company aims. Our use will be fair and balanced and never unduly impact on your rights;

•      we have a contract with you that we can only fulfil by using your personal information, e.g. to register you for an event;

•      we determine that it is in the public interest;

•      we have asked your consent for us to do so.

The table below highlights the types of personal data that we use, what we use them for and the lawful basis for processing.

Who we share your information with

We may disclose your personal information to the following categories of recipients:

We will not sell or rent your personal information to third parties. Where we share your information with third parties, we will ensure:

•      we provide only the information they need to perform their specific services;

•      they may only use your data for the exact purposes we specify in our contract with them;

•      we work closely with them to ensure that your privacy is respected and protected at all times;

•      if we stop using their services, your data held by them will either be deleted or rendered anonymous.

If you would like more information about the appropriate safeguards, please contact us at marketing@aubastudent.com.

How long will we hold information about you?

We only hold information about you for as long as it is needed for the purpose(s) it was collected, or as required by law.

Some examples of our data retention periods include:

How and when will you hear from us?

We may use your contact details to update you about new student accommodation blocks provided in London by Auba, trading under Dominus, where you have consented to receive marketing communications from us.

Email and text

With your consent, we will use your contact details and the information you provide when registering your interest to keep you informed by email about relevant London student accommodation opportunities, availability updates and related marketing communications.

You can opt out of our marketing communications at any time by clicking the “unsubscribe” link in any of our emails or by contacting us at marketing@aubastudent.com.

Service communications

We may send you certain communications, without your consent, if we are under a legal obligation to do so; if we feel sending the communication is in both yours and our interests; and/or it would be a disadvantage to you if we didn’t send you the communication.

These communications may include:

•      notifying you about changes to our terms or privacy notice;

•      asking you to provide feedback on our products, services and events.

Your rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent – If the lawful basis for processing is consent, you have the right to withdraw that consent at any time. Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent, and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain services to you.

Your right to object to direct marketing – Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for marketing, which includes profiling to the extent that it is related to such direct marketing.

You also have the right to object to and not to be subject to a decision based solely on automated processing including profiling. We do not carry out automated processing or profiling.

You have the right to complain to us about our handling of your personal data, or to make a general data protection complaint, under the Data (Use and Access) Act 2025. If you would like to make a complaint, please see the contact details below.

To exercise any of these rights, please contact marketing@aubastudent.

Making a complaint

If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

You can contact them by calling 0303 123 1113 or online at ico.org.uk/concerns.

Use of cookies

Like many websites, our website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow the website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. Navigate to our Cookie Policy page www.aubastudent.com/cookies-policy to manage your consent preferences and to understand more about how we collect and store cookies.

Links to other websites

Our website may contain links to other websites run by other organisations. This Privacy Notice applies only to our website, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies of other sites (even if you access them using links found on our site).

Changes to this Privacy Notice

We may update this Privacy Notice from time to time by posting an amended version on our website. If at any time we decide to use your personal data in a different manner than was stated at the time it was collected, we will notify you directly via email.

Contact us

If you have any queries regarding this policy, our website or services, please contact us at marketing@aubastudent.com or write to us at Dominus PBSA Management Limited, 1 London Street, Reading, United Kingdom, RG1 4PN

Last updated: 27 July 2026.